Business Compliance

We advise Florida businesses on the full range of compliance matters, from identifying which regulations apply and building the Standard Operating Procedures to meet them, to responding when regulators initiate inquiries or enforcement actions. Compliance is not a one-time project. It is an ongoing obligation that changes as the business and the regulatory environment evolve.

The businesses that handle compliance well treat it as infrastructure, not paperwork. The right policies, procedures, and documentation protect the business when a regulator looks.

• Compliance Program Development: identifying applicable regulatory requirements, drafting policies and procedures, and creating the internal systems that demonstrate the business takes compliance seriously.
• Compliance Audits and Reviews: reviewing operations, contracts, policies, and practices against applicable legal requirements and identifying gaps before a regulator does.
• Regulatory Response: managing the response when a regulator initiates an inquiry, audit, or investigation, advising on document preservation and representing the business through the process.
• Licensing and Permits: identifying the licenses required to operate legally, managing applications and renewals, and resolving licensing issues that arise during operations or transactions.
• Industry-Specific Compliance: advising businesses in regulated industries on the compliance requirements specific to their sector, including healthcare, financial services, real estate, and staffing.
• Compliance Training: developing and delivering compliance training for businesses that need their teams to understand and follow the rules, with documentation that supports a good-faith compliance effort.

Employment law compliance is one of the most common sources of regulatory exposure for Florida businesses, and one of the most preventable. Wage and hour violations, misclassification of contractors, and inadequate antiharassment policies are among the most frequently cited issues in employment audits and litigation.

We advise Florida businesses on employment law compliance, building the policies and documentation that protect the business when a claim arises. Most employment compliance problems are preventable with the right agreements and policies in place before an employee dispute or agency audit forces the issue.

• FLSA wage and hour compliance: minimum wage, overtime, and exempt classification requirements that apply to Florida employers.
• Employee vs. contractor classification: correctly classifying workers to avoid misclassification liability under federal and Florida law.
• Antiharassment and discrimination policy compliance: drafting and maintaining policies that meet federal and Florida requirements.
• FMLA, ADA, and leave law requirements: understanding and documenting leave obligations for Florida employers.

Data privacy compliance obligations have expanded significantly in recent years, and Florida businesses that collect customer data, process employee information, or operate digital platforms face a growing range of state and federal requirements. Most businesses are operating under data practices that were never reviewed against current legal requirements.

We advise businesses on data privacy compliance obligations under Florida law and applicable federal requirements, drafting privacy policies, data handling procedures, and breach response plans that meet legal requirements and protect the business from regulatory exposure.

• Florida Digital Bill of Rights compliance: understanding and meeting the requirements that apply to Florida businesses under the state's privacy law.
• Privacy policy drafting and review: ensuring the policy accurately reflects the business's actual data practices.
• Data handling and retention procedures: building internal processes that meet legal requirements for how data is collected, stored, and destroyed.
• Breach notification requirements and response planning: preparing the business to respond correctly when a security incident occurs.

Many businesses have standard contracts and commercial practices that were drafted years ago and have never been reviewed against current law. Noncompete clauses that do not meet Florida's requirements, consumer-facing agreements that violate FTC rules, and advertising practices that create liability are common compliance gaps.

We review business contracts and commercial practices for compliance with applicable law, identifying provisions that create regulatory exposure and gaps in the business's standard agreements that need to be addressed before they become problems.

• Contract compliance review: reviewing standard agreements against applicable Florida and federal law to identify problematic provisions.
• Consumer protection and FTC compliance: ensuring business practices and marketing meet federal consumer protection requirements.
• Noncompete and restrictive covenant compliance: ensuring noncompete and nonsolicitation agreements do not conflict with Florida’s specific statutory requirements.

Florida businesses are responsible for maintaining certain corporate formalities, such as annual filings, corporate records, and documentation of major decisions. Businesses that fail to maintain these formalities risk creating exposure in litigation and transactions.

We advise businesses on corporate governance compliance, ensuring the business is operating as a properly maintained legal entity.

• Annual report and registered agent compliance: maintaining required Florida filings to keep the entity in good standing.
• Corporate records and minute book maintenance: documenting major business decisions in a way that helps protect the business and its owners.
• Required meeting and voting procedures: following the procedural requirements for shareholder and member meetings under Florida law.
• Beneficial ownership reporting: meeting FinCEN beneficial ownership reporting requirements under the Corporate Transparency Act.

Compliance counsel that understands how businesses actually operate is different from compliance counsel that just identifies what the rules say. Most businesses need someone who can translate regulatory requirements into practical steps the business can actually take, and who can respond quickly when a regulator takes action.

Pomeranz Law provides practical, business-focused compliance counsel that helps Florida businesses meet their obligations without creating more complexity than the business can manage.

• We identify what actually applies to your specific business, not a generic compliance checklist that may not fit your situation.
• We build programs the business can actually follow: practical policies and procedures, not theoretical frameworks.
• We respond quickly when regulators take action: because the window to shape the outcome closes fast.
• Transparent, practical counsel without the overhead of a large firm.